Information for UW doctoral students
is available on the website of the University Council for the Coordination of Foreign Language Teaching and Language Proficiency Certification.
Procedure for conducting remote doctoral exams in foreign languages
The following procedure for conducting remote doctoral exams in foreign languages by the School for Foreign Language Teaching, for those who have opened their doctoral program under the ‘old system’, was developed based on Rector’s Ordinance No. 84 of May 4, 2020, on the principles of conducting exams and assessments remotely.
- Remote doctoral exams in foreign languages are conducted using IT tools that enable control and registration of the exam process and ensure the security of students’ and examiners’ personal data.
- Google tools, available as part of the “G Suite for Schools and Universities,” are used by SzJO UW to conduct doctoral exams in foreign languages, in particular, Google Meet for conducting oral exams.
- Remote doctoral exams are required to be recorded using Google Meet’s video and audio functions. The recording of the remote exam is stored for 14 days after it is conducted.
- The examiner is responsible for preparing and conducting the remote doctoral exam using the designated IT tool. Only the examiner records the exam, is responsible for securing it from destruction or sharing with others, and deletes the recording immediately after 14 days from the day of the doctoral exam.
- Before the doctoral exam, the examiner receives an electronic exam protocol and prints it out. The protocol should be sent by the doctoral student, faculty dean’s office, or research unit that commissioned the exam. The doctoral student is responsible for sending the protocol before the exam.
- After the exam, the examiner fills out the paper protocol, signs it, scans it, and then sends the scanned copy as an attachment via email to the doctoral student’s home faculty dean’s office at UW or to another research unit outside of UW that commissioned the doctoral exam.
- Examiners keep the paper protocols of the conducted doctoral exams and, upon returning to work on site, immediately hand them over to the doctoral student’s home faculty dean’s office at UW or to another research unit outside of UW that commissioned the doctoral exam.
- The above procedure does not exclude conducting the exam in a traditional form with appropriate safety measures.